Program Coordinator for Fellows Program and China Center

About the Berggruen Institute
The Berggruen Institute was established in 2010 to develop new ideas about how to reshape political and social institutions in the face of great transformations the world now faces. Our goal is to work across cultures, disciplines and political boundaries and engage great thinkers in developing and promoting long-term answers to the biggest challenges of the 21st Century. No one person can accomplish this goal alone. It takes a team —people with different backgrounds, technical knowledge, and skills sets.

Our Values:

Pursue excellence.
Cultivate future-oriented solutions.
Inquire with an open mind.
Build a collaborative environment.
Invest in people and relationships.
Respect the human dignity of all.

 

About the Fellowship and China Center
Reporting to the Director of Fellowships and China Center, the program coordinator will provide key support in two important departments at the Institute.  The Berggruen USC Fellows Program is a partnership between Berggruen Institute and USC Dornsife Center on Science, Technology and Public Life. Fellows live in Los Angeles and pursue their own research projects. The China Center is a hub for East-West research and dialogue dedicated to the cross-cultural and interdisciplinary study of the transformations affecting humanity. Researchers and visiting scholars at the China Center focus on technologies and society, AI, microbiome, gene editing, and issues around global governance and globalization.

This position will also report to the Associate Director of Public Programing to support the Institute’s public programming and events, including lectures, panel discussions, and workshops.

Responsibilities:

• Assist Director in building and strengthening partnerships with universities and institutions.
• Provide both administrative support and acts as a point of contact for all residential fellow inquiries.
• Track contracts, annual surveys, contact information, maintains and updates database.
• Schedule team meetings, exit interviews, and follow-up with team members on active projects.
• Process expense reimbursement in accordance with Berggruen Institute guidelines.
• Prepare meeting agendas, documents, and other necessary materials.
• Act as a liaison between the Institute and our China Center.
• Identify and evaluate methods for improving workflow, process and procedures.
• Organize meetings and prepares and distributes materials for conferences and meetings, both virtual and in-person. Collaborates with events teams on larger events when necessary.
• Coordinate communication plans – events, publications, and multimedia under the direction of the Director, Fellowship Program, and the communication team.
• Other duties as assigned.

Note: May occasionally require long periods of walking, standing, and sitting; ability to bend, reach, stoop, and stretch, ability to lift up to 15 pounds. Will require travel to company job sites or other locations for meetings and projects.

Qualifications:

• Bachelor’s degree combined with minimum two to three years of administrative/coordinator experience.
• Excellent interpersonal, organizational, and communication skills required.
• Able to use critical and creative thinking to solve problems, both large and small.
• Able to work independently in a work from home environment with minimal supervision.
• A team-oriented individual who seeks out tasks when work is completed and assists co-workers to ensure goals deadlines are met.
• Strong computer skills: Microsoft Office, Power Point, Teams, Zoom, etc.
• Preferable bilingual (English/Chinese) and able to translate, edit, and proofread articles, summaries, reports etc.
• An interest in China-related issues and the ability to provide research support on related subject matter

Note: Our staff is currently working remotely; however, the successful candidate should be based close enough to downtown Los Angeles for when our team returns to the office.

What We Offer:
We offer a competitive salary and benefits package, including exceptional 401k, paid time off, and more.

Note: We are interested in every qualified candidate who is eligible to work in the United States. However, we are not able to sponsor visas at this time. Being authorized to work in the U.S. is a precondition of employment.

Submit your resume and cover letter to careers@berggruen.org and include in the subject line “Fellows Program Coordinator”. The anticipated start date for this position will be late-January 2021. No phone calls, please.

Berggruen Institute is a proud equal opportunities workplace. We firmly believe employing a diverse workforce is important regardless of race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Berggruen Institute is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you have a disability or special need that requires accommodation, please let us know.